Guidelines for First Time Conference Attendees

If you are a budding scientist, entrepreneur or scholar who is keen on attending an international conference in your field, then you might already be aware of the fact that one of the best ways to make the most out of an international conference is to prepare yourself well before actually attending the conference. And, the best way to do so is to subscribe to conference alerts from a reliable source such as, which is trusted by millions of people such as yourself (from across the world), for information on upcoming conferences that are scheduled to take place in a city or town near them!

However, this is not all that one can do in order to prepare themselves to make the most out of an international conference, especially if you are a first-time conference attendee. There are a host of things that all first time conference delegates can do, to learn the most and make the utmost of the opportunities presented at a high-level global conference, symposium, seminar or any such academic event. Highlighted below in detail are a few pointers, specially meant for first-time conference attendees to drastically enhance their premier conference experience.

  • Don’t Attend All Sessions, Attend Only The Ones That You Are Sure To Relate To The Most!

Most conference organizers post detailed information pertaining to the schedule and calendar of events for their upcoming events on their websites. Make sure that you download such schedules and record the concourses that intrigue you the most or plan on attending the ones featuring the presenters who inspire you the most. This will give you a fair idea of what your objectives are before you actually attend the event, thus helping you make the most out of it!

  • Think About The Best Way To Introduce Yourself In order To Make Meaningful Connections With Like-Minded Peers/Industry Professionals

You will have to prepare the best way to introduce yourself and your craft because it is possible that many personalities will inquire after what it is that you exactly do. A good introduction that makes your profession sound interesting and your work even more so will make the person you are talking to, keep you in their mind, when relevant opportunities for collaboration or career vacancies arise.

  • Note Down Everything Important

If you are not someone to carry around your smartphone or laptop with you when you attend the convention, then it is recommended that you at least take a traditional notepad with you and note down important pointers and information that you are likely to come across during the course of the event. A notepad is however more convenient than a laptop because you never know when you will be talking to somebody and you’ll need to note down something important.

  • Dress For Comfort!

You may discover that you are undertaking a remarkable measure of moving, sitting, and walking throughout the course of the conference. Between travelling from your lodge to the convention venue, wandering in between concourses and running out for supper or group activities, you can linger around all day. That is why it is highly recommended that you dress for comfort and remember to wear comfy clothes and shoes that will not disturb you or bother you in any way!

  • Prepare To Hand Out Business Cards

When engaging with someone whom you wish to have a fruitful dialogue with, you should write down their communication data to be able to reach out to them or talk to them again. You must also make certain to provide them with your own contact info and other details. The most straightforward approach to do this is to share or exchange business cards with them.

  • Familiarize Yourself With The Location/Venue Of The Conference

It’s simple to get misplaced in an unfamiliar town, and if your smartphone somehow starts malfunctioning or breaks down, then you’ll find that you are truly and surely in a pickle. In order to circumvent this dilemma, write down the exact address/location of your lodge as well as the conference venue before departing for your tour.

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  • Don’t Shy Away From Socializing

Cultural functions such as banquets or gatherings are an essential element of the convention adventure, as both empower you to communicate with other like-minded delegates from different countries and locations, in a more relaxed environment. Make an attempt to frequent at least a few of these cultural events. You will be surprised at the sheer number of interesting people that you come across.

  • Engage In Informal Post Session Discussions

After a concourse, participants oftentimes tend to gather outside the chambers to discuss their conclusions. Feel unfettered to engage because you can acquire a lot of critical information from an unofficial conversation with knowledgeable characters.

  • Don’t Wait For Somebody Else To Introduce Themselves To You

It is vital to not feel obliged to linger at the convention the whole time. You do not have to anticipate to be formally acquainted by someone else. If you appreciate someone’s investigation or especially enjoy his/her recent publication, then don’t hesitate to let them know that you’ve been inspired by their work.

  • Make Sure To Follow-Up On New Acquaintances Post Conference

If you met someone interesting at the conference and exchanged contact details with them, then you can commence integrating them into your professional channels right after the event. In fact, right after you reach home after the convention, send out follow up e-mails to formally secure a professional connection. It would be a genuine opportunity to ship them one of your research papers, a copy of your presentation or other work if they stated they desired to examine them.

Although all the above-mentioned recommendations will help you as a first-time conference attendee make the most out of your first international conference, it is important to remember to have fun at the conference, as that is what will truly make your first-conference an event to remember forever!


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